Scheduling Coordinator

John Kasperek Co., Inc. (JKC), a full-service Certified Public Accounting firm located in Mokena and Calumet City, Illinois (suburbs 20 miles south of Metropolitan Chicago), was founded in 1989 to serve the financial needs of the Chicagoland and Northwest Indiana area. Led by accomplished governmental consulting expert - founder and managing partner John Kasperek, Jr., CPA - our talented team of Certified Public Accountants and professional staff are dedicated to providing customized services to local units of government, not-for- profit organizations, corporations and individuals. The firm's truly unique expertise is rooted in extensive experience through our municipal and educational auditing and consulting engagements. As a small size company, JKC's attention to detail and hands-on service from all levels of the firm is well received by our clients and our team is highly motivated and dedicated to their continued success.

Key Responsibilities:

John Kasperek Co., Inc. seeks an energetic Scheduling Coordinator to work in a fast-paced, agile environment. The Scheduling Coordinator will administer the firm's audit, consulting and tax engagement scheduling process. The incumbent tracks staffing utilization and performs statistical reporting for the firm’s partners and managers to maximize service delivery. The Scheduling Coordinator works with Managers and Partners to develop six-month capacity forecasts and monitors all team members’ schedules using scheduling software in order to meet client requirements and enhance utilization and efficiency.

Scheduling Coordinators must have a minimum 3 consecutive years of experience scheduling staff/client engagements and will perform the following duties:

  • Implements six-month and annual schedules based on established budgets, client requests and deadlines, staff development program requirements, and PTO requests
  • Working with Audit or Tax Managers, consistently reviews audit or tax staff schedules for balancing workloads, managing capacity and issues in order to ensure maximum efficiency
  • Reviews potential scheduling solutions when new jobs arrive or engagements are completed, and facilitates changes through employees’ schedules
  • Develops strong working relationships and maintains open communication with all levels regarding team member availability to ensure maximum team member utilization
  • Establish relationships and open lines of communication with clients to ensure proper coordination
  • Implements new software and maintains vendor relationships to gain access to new reports, request changes, communicate problems, and facilitate upgrades
  • Serves as main contact for all team members on the training and utilization of software, including setting up all new team members in the system
  • Records all trainings, PTO, meetings and other firm events into the calendar for all team members
  • Works with the Partners and affected managers to get all PTO requests approved
  • Maintains strong working relationships with managers to facilitate scheduling requests and scheduling confirmations
  • Makes changes to team member schedules via task requests
  • Prepares scheduling reports for firm meetings
  • Facilitate field work and monitor and report job time budget
  • Prepares weekly reports for Partner and Manager review

Basic Qualifications:

  • Previous experience in logistics, training or operations with staff, project or event scheduling
  • 3-5 years progressive administrative and project management experience
  • Ability to multi-task and manage conflicting priorities in a fast-paced environment
  • Excellent communication skills, both verbal and written
  • Strong technology skills, including MS Office Suite
  • Strong attention to detail and organizational skills

Preferred Qualifications:

  • Bachelor's Degree in Business Administration or Accounting
  • Experience working in a professional services firm
  • Experience with scheduling software such as ProStaff

Applicants for employment must possess work authorization which does not require now or in the future sponsorship by the employer for a visa. JKC offers a competitive salary based on experience level, a comprehensive benefits package and a professional, friendly office environment with tremendous opportunity for further growth. The firm also offers partial work from home and flexible scheduling.

Email your resume or questions to This email address is being protected from spambots. You need JavaScript enabled to view it.

  • Our Clients

    Our Clients

    Our client list at John Kasperek Co., Inc. features a wide range of significant audit work including local governments, townships, school districts, municipal pension funds, not-for-profit organizations and common interest real estate associations. In addition, we also serve a variety of small business S-Corporations, Partnerships and individuals.

    We are happy to provide contact information for referrals upon request. Here is a sample of our client list.

  • Our Staff

    Our Staff

    Our team at John Kasperek Co., Inc., Certified Public Accountants is dedicated to providing quality, personalized financial guidance to local government, not-for-profit organizations, businesses, corporations and individuals.

    Managing Partner John Kasperek, Jr. has developed our team of professionals with an excellent working knowledge of the accounting principles and current standards to provide the highest level of excellence to our clients. Well known throughout Chicagoland area for his diverse expertise in all aspects of accounting, John has built a thriving company that serves the critical needs of the south suburban and northwest Indiana region.

    Please feel free to reach out to John or the rest of our team at John Kasperek Co., Inc. any time for answers to your questions. Email This email address is being protected from spambots. You need JavaScript enabled to view it. or call (708) 862-2262.

  • Our News

    Our News

    In order to better serve our clients, partners, friends and colleagues, John Kasperek Co., Inc. will issue a new monthly digital newsletter with relevant financial and accounting information, changes to auditing standards and procedures, news and announcements from our firm. Please email This email address is being protected from spambots. You need JavaScript enabled to view it. if you would like to be added to our digital newsletter distribution list.

    Additionally, we recently created an informative, consumer-focused accounting blog titled Your Friends that Count that is posted online at and is distributed through Facebook and LinkedIn.

    We will post press releases, announcements and stories from our firm to our Newsroom page.
  • Our Offices

    Our Offices

    John Kasperek Co., Inc.’s Corporate Office in Mokena is conveniently accessible from I-80 and Lagrange Road. JKC’s Calumet City Office is located near Torrence Avenue, I-80 and I-94. Our primary service area reaches throughout the Chicago Southland and Northwest Indiana region.

    We travel to our clients to provide services when and where they are needed.

    9980 190th Street, Unit A
    Mokena, IL 60448
    1471 Ring Road
    Calumet City, IL 60409
    (708) 862-2262
    This email address is being protected from spambots. You need JavaScript enabled to view it.